FINANCIAL & ADMINISTRATIVE (404A)
Any disbursement for goods and services procured by Kansas Athletics must be approved by the appropriate supervisor, as well as the Athletic Business Office. Disbursement requests are processed by the Athletic Business Office according to established Kansas Athletics policies and procedures. The Director of Business Operations monitors all disbursements to ensure that transactions involving Kansas Athletics funds are approved, documented and disbursed for payment in compliance with established purchasing rules.
Provided established purchasing procedures are followed (see Policy 403, Purchasing Procedures in this Manual), the disbursement of Kansas Athletics funds to pay for goods and services obtained by Kansas Athletics is accomplished by the Athletic Business Office. Specifically, the Accounts Payable Coordinator handles payment processing. Additionally, the Accounts Payable Coordinator is responsible for maintaining Kansas Athletics accounts payable files and handling invoice related problems with vendors when necessary.
The department head or his or her appointed designee shall approve invoices for payment. The department head should sign (not initial) and date the Invoice. Following approval, the invoice should be returned to the Athletics Business Office for payment.
Purchases From Off-Campus Vendors