FINANCIAL & ADMINISTRATIVE (408)
KEY/ACCESS CODE DISTRIBUTION
All staff members of Kansas Athletics are provided with individually assigned keys/access codes to their specific office areas and to specific building entry doors. Keys and building access assignment areas are controlled by Kansas Athletics and the office of Facilities and Event Services and the Associate Athletics Director - Operations. Under no circumstances are keys or codes issued to individuals to be shared with others.
For security and personal safety reasons, all employees are encouraged to lock their offices and, when appropriate, exterior building doors upon leaving or while working after regular hours.
Key Issuance and Control
Requests for keys should be submitted in writing or via e-mail to the Facilities and Event Services Office. Once approved, keys must be picked up in the Facilities and Event Services Office by the assigned key holder. The key holder must sign for keys that are issued to him/ her and assume the responsibility for safekeeping and return of all KAI keys when employment ceases. All keys must be returned by the key holder at the individual's exit interview with Human Resources upon termination of employment at KAI. Failure to return assigned keys will result in charges to the key holder for replacement/rekey costs. Should charges not be paid by the employee, Kansas Athletics may file a police report with the KU Public Safety Office for the return of any keys.
All keys are number coded to identify the person to whom they have been issued. Lost or stolen keys should be reported immediately to the Facilities and Events Services Office. Key holders will be held responsible for all required rekey costs.
All part-time and/or student staff will be required to pay a deposit of $50.00 prior to departmental keys being issued. The deposit will be returned to the key holder when keys issued have been returned to the Facilities and Event Services Office. Key deposits will not be returned if keys are not returned AND key holder will be held responsible for rekey costs.
Key audits are done when the key holder's employment terminates with KAI and/or every four years. During the audit the employee will be notified that audit sessions are scheduled for his/her work unit and the employee will be required to bring all keys issued to him/her to the Facilities and Event Services Office for auditing purposes.
Access Code Issuance and Control
Kansas Athletics promotes the security of student-athletes, staff and our facilities by providing electronic code access for buildings and other area entryways. Individual codes will be assigned by the Facilities and Event Services Office upon notification by department heads of specific work units or sports. Each individual will be assigned a personal access code which should be kept confidential and not shared. Sharing of individual codes can compromise the safety and security of student-athletes, staff and buildings.
Upon termination of employment by individuals not only will keys be returned, individual access codes will be deleted and access will be denied to all areas of KAI.