STAFF: CONDUCT AND ETHICS
The University of Kansas has established a tradition of integrity and ethical conduct at all levels of University life. In accordance with this tradition, all employees involved in the intercollegiate athletics program are expected to represent the University and Kansas Athletics in an honorable manner at all times.
I. Governing Authorities
Standards of ethical conduct for staff members are established and enforced by Kansas Athletics, the University, the Conference and the NCAA. All staff members are:
Kansas Athletics personnel are requested to contact the Director of Athletics or, in his absence, a Senior Associate Director of Athletics regarding the interpretation or clarification of any rules or regulations.
II. Business Ethics
It is the policy of Kansas Athletics to conduct its business in an ethical manner and to ensure compliance with all rules applicable to Kansas Athletics, as well as other governing authorities.
To achieve this goal, employees should have a practical, working knowledge of the rules and regulations within their area(s) of responsibility. Supervisors should educate their employees concerning these rules or regulations and inform them of acts which might lead to violations. Any potential NCAA rules violations must be reported to the Athletics Director, the Faculty Athletics Representative, or the Associate Athletics Director/Compliance (See Policy 600 A: Procedures for Reporting Rules Violations). Any employee who has knowledge of other, non-NCAA violations should first report them to his/her supervisor. If the employee feels that the issue has not been adequately addressed, then he/she may inform the Director of Athletics and/or the Chancellor of the University of any possible violations.
Staff members are expected to exercise care in the use of personnel, capital equipment, supplies, and funds entrusted to them, and are not to use Kansas Athletics time, facilities, or property for other than officially approved Athletics or University business. Tickets, favors and entertainment provided to Kansas Athletics employees must be consistent with NCAA and Conference rules and regulations, and accepted Kansas Athletics practices.
Kansas Athletics personnel may not accept gifts, payments, entertainment, privileges or other favors that might influence future decisions made by Kansas Athletics. All gifts and payments received or disbursements made on behalf of Kansas Athletics must be fully and accurately reflected in Kansas Athletics records.
Staff members must avoid engaging in situations that give the appearance of a conflict of interest, and must also avoid disclosing confidential information concerning Kansas Athletics without proper authorization. Certain staff members and members of the Kansas Athletics Board of Directors must comply with the Conflict of Interest reporting requirements found in Policy 204: Conflict of Interest.
Furthermore, staff members are to conduct their personal business outside of working hours. Kansas Athletics will not act as a collection agency or be involved in determining the validity of contested debts on behalf of its staff members, other than following court-ordered garnishments or support payments.
Employees of Kansas Athletics have an obligation to maintain the confidentiality of information obtained while employed at Kansas Athletics. Employees may have access to private, confidential or sensitive information, including, but not limited to, secure technical data, private communications, academic records, medical records, financial information, payroll or personnel information. Employees are authorized access to such private information as a condition of employment to the extent necessary to perform their duties. Employees of Kansas Athletics are required to protect against unauthorized access to such information, ensure the security and privacy of such information, and disclose any anticipated threats or hazards to such information. Employees must not release confidential information to the public or to other individuals who have not been authorized or who do not have a legitimate institutional or business need to know. Accessing, using, and/or disclosing private, confidential, or sensitive information for any reason other than the legitimate pursuit of their employment duties constitutes misuse. Any misuse or unauthorized release of such information, either during employment at Kansas Athletics or subsequent to the conclusion of employment at Kansas Athletics, may be grounds for disciplinary action that may include termination, and/or the initiation of legal actions.
IV. Consenting Relationships
V. Personal Conduct and Responsibility
Members of the staff are expected to establish and maintain a standard of behavior that brings credit to themselves and to Kansas Athletics. The following guidelines for personal conduct, while not all-inclusive, have been established for staff members:
In order to avoid an appearance of impropriety, coaches should never initiate contact with University faculty or staff regarding any student-athlete or potential student-athlete. Any contact regarding a student-athlete must be made through the Senior Associate Athletics Director/Senior Woman Administrator or the Associate Athletics Director/Compliance.
Coaches and Kansas Athletics personnel have a direct and vital impact on the behavior, personal development, and quality of life of University students and student-athletes. Accordingly, coaches and staff should conduct themselves in a manner consistent with the University's philosophy and be unwilling to compromise themselves, the University or Kansas Athletics. (See Policy 101) The primary efforts of staff members should be focused on meeting the goals and attending to the interests and well-being of the student-athlete.
Although specific responsibilities are described in individual job descriptions, general responsibilities are as follows:
VI. Crime Reporting Requirements
The policy of the Kansas Board of Regents and the University of Kansas mandates that all employees and employees of affiliated corporations, (i.e. Kansas Athletics) report to appropriate law enforcement agencies known or suspected criminal actions committed by or perpetrated against anyone in the KU community when such suspected actions occur on property owned or operated by the University or in conjunction with a University-sponsored event or activity.
VII. Sportsmanlike Conduct
Sportsmanship is an essential element of character-building and ethical conduct in sport. Coaches and staff are to act as positive role models by demonstrating sportsmanlike conduct. All Big 12 member institutions have "the responsibility to ensure that all university employees, students, and others in attendance at athletics events conduct themselves in a dignified manner and exhibit respect and courtesy towards game officials, other institutions and their employees, students (including student-athletes) and fans." (Big 12 Conference Rule 12.2.1) Concerns "about Big 12 Conference programs, such as officiating, and about other member institutions must be addressed with the Conference's governance structure and not in a public forum." (Rule 12.2.2) Any public comments about officiating, whether negative or positive, are prohibited. Established channels of communication and procedures for protesting an official's ruling are to be followed by staff members. The Big 12 rules also require that all coaches and student-athletes exhibit courtesy towards all game participants and only comment about other institutions, coaches and student-athletes in a positive manner. Kansas Athletics reserves the right to sanction any coach who does not follow the Big 12 conference rules. Such sanctions may include fines, suspension, or termination.
Additionally, coaches and staff members are expected to formally instruct student-athletes on positive approaches to sportsmanlike conduct. The Director of Athletics is charged with ensuring that all staff members, coaches and student-athletes are instructed in sportsmanship and conduct. (Rule 12.2.2) "Coaches are expected to be role models and ... must continually emphasize the need for sportsmanship. Coaches have responsibility to control the behavior of their student-athletes and staff members to ensure they are demonstrating respect for their opponents, the game officials, and the game itself." (Rule 12.2.4)
VIII. Gambling and Bribery
In order for the Director of Athletics, the Head Coaches and Kansas Athletics staff to fulfill their responsibilities to educate student-athletes regarding illegal gambling and bribery, in accordance with NCAA guidelines (see Policy 501, Student-Athletes: Conduct and Ethics), the following comprehensive program exists:
It is essential that coaches educate student-athletes regarding the NCAA rules related to professional sports and the consequences of rules infractions concerning agents. (These rules are explained in detail in Policies 510, Student-Athletes: Agents.) Additionally, NCAA rules forbid a coach or other member of the athletics staff from representing, directly or indirectly, a student-athlete in the marketing of his or her athletic ability or reputation to a professional sports team or organization, and from receiving any compensation or gratuities for such activity.
Hazing is defined at KU under the Code of Student Rights and Responsibilities Article 22 A #2 as when an individual:
Engages in hazing of another person for the purpose of initiation or admission into, affiliation with, or continuation of membership in any organization operating under the sanction of the University. Hazing includes, but is not limited to, any action, activity or situation which recklessly, negligently or intentionally endangers the mental or physical health, welfare or safety of a person, creates excessive fatigue, sleep deprivation, mental or physical discomfort, exposes a person to extreme embarrassment or ridicule, involves personal servitude, destroys or removes public or private property, or implicitly or explicitly interferes with the academic requirements or responsibilities of a student. It is presumed that hazing is a forced activity regardless of the apparent willingness of an individual to participate in the activity. Apathy or acquiescence in the presence of hazing is not neutral; both are violations of this rule.
Endangering one's mental health or mental discomfort may look like:
Endangering one's physical health or physical discomfort may look like:
Personal servitude may look like:
The term "hazing" does not include an action sponsored by an institution of higher education which requires any athletic practice, conditioning or completion of curricular activity.
RIGHTS OF INITIATION MAY BE CONSIDERED HAZING. Coaches or Staff members with any knowledge of hazing or initiation rituals must inform a sport supervisor of any acts that may be construed as hazing.
Penalties in cases of individual violators are outlined in the KU Student Handbook. Organizations found to be encouraging or authorizing hazing may be subject to suspension or termination of activities, as well as any penalties pursuant to state or federal law.